Bylaws
BYLAWS OF GATE CITY SPORT SHOOTING ASSOCIATION, INC.
These bylaws are adopted by
ARTICLE I
Membership
1. ELIGIBILITY. In addition to the existing adopting members, any individual, 18 years of age or older, a citizen of the United States, interested in the purpose of the corporation, willing to contribute to its activities, and complying with its requirements, whose application is approved by the Board of Directors, may become a member. Associate Membership status may be granted by the Board of Directors at the request of the member to the spouse and to dependents under the age of 18 living in the member's domicile.
2. EVIDENCE. Membership certificates or cards, signed by a designated officer of the corporation shall be issued by its secretary to members and shall be renewed annually to evidence membership. The secretary shall maintain a current roll on the members and associate members, and their mailing addresses.
3. PRIVILEGES AND VOTING RIGHTS. Members in good standing shall be entitled to participate in activities of the corporation, eligible for its offices, and authorized to vote in its elections, in which each member shall have one vote. Associate members are not granted voting rights; however, in the absence of the member, one of the associate members in the family unit may be designated by the absent member to cast a proxy vote. The attendance at the meeting by an associate member in the absence of the member will constitute designation of voting proxy by the member to the associate member.
4. DUES AND RANGE USER FEES.
4a DUES. Members will be charged an annual membership fee of $50.00. Dues shall be payable for the calendar year (no monthly pro-rata basis) on the first day of January of each year. Lifetime memberships will be set at an amount equal to ten times the annual membership fee. Associate members will not be charged dues.
4b. RANGE USER FEES. Access to the Oregon Trail Shooting Range is a privilege extended to members and associate members and no range user fees will be charged. Shooters not holding member or associate member status will be charged a range user fee of$3/shooter/ day, payable to the designated range officer or member/associate member escorting the non-member to the range prior to the commencement of shooting. All funds collected will be turned over to the association treasurer at the earliest opportunity but no later than the next scheduled monthly association meeting. Members or associate members who knowingly divulge to non-members the combination of the lock to the range, or who knowingly permits non-members to use the range without charging and collecting the range user fee, will be subject to forfeiture of their membership status and privileges for a period of not less than two years. Procedures indicate in Paragraph 5. Terminations, of these by-laws, will be followed.
5. TERMINATION. The Board of Directors may suspend or expel a member or associate member for cause after an appropriate hearing. At least fifteen days advance written notice shall be given to the member, or associate member through the member, of a meeting of the Board of Directors called for such a hearing. The notice shall specify the reasons for the proposed action and the time and place of the hearing. Any member or associate member suspended or expelled by the Board of Directors may appeal such action to the full membership of the corporation at a special meeting to be called by the President, upon the written request of the member, or associate member through the member, for a review of the Board's action. Notice of such a meeting shall be given in accordance with Article II of these Bylaws.
ARTICLE II
Meetings
1. ANNUAL MEETING. The annual meeting of the corporation will be held on the third Thursday in January of each year, at such time and place as the directors may select. At the annual meeting, five directors will be elected from the members to serve during the ensuing year and such other business will be transacted and any other appropriate matters submitted to the members for consideration. Prior to the election and consideration of other business, the corporate officers will report on the financial condition of the corporation and summarize its' activities during the prior year for the members.
2. OTHER MEETINGS. Other meetings will be held at such time and place as the President may direct, upon the request of a majority of the Board of Directors or upon the written request of one-third of the members of the corporation.
3. NOTICE OF MEETINGS. The secretary shall mail written notice of the time, place and purpose of all meetings to each member at least five days prior to the meeting date. Notice shall be deemed delivered when deposited in the United States mail, addressed to the member at the address of the member appearing upon the corporate records, with postage paid. Alternatively, the secretary or some other person designated by the President may give notice of a meeting by telephoning each member and advising that member of the time, place, and purpose of the meeting at least one full business day before that time. The attendance at any meeting by a member will constitute a waiver of notice of that meeting by the attending member.
4. VOTING AND QUORUM. Each member of the corporation in good standing shall be entitled to one vote and a quorum will consist of a majority of the current members in good standing of the corporation at all meetings. Associate members are not granted voting rights; however, in the absence of the member, one of the associate members in the family unit may be designated by the absent member to cast a proxy vote. The attendance at the meeting by an associate member in the absence of the member will constitute designation of voting proxy by the member to the associate member.
5. CONDUCT OF MEETINGS. The President or, in his absence, the Vice President, will conduct all membership meetings. On questions of procedures not governed by the bylaws, Robert's Rules of Order shall govern.
ARTICLE III
Directors
1. NUMBER AND QUALIFICATIONS. The affairs of the corporation shall be managed by a Board of Directors. There shall be at least five directors, any of whom may also be an officer of the corporation. Directors must be members of the corporation in good standing.
2. ELECTION AND TERM OF OFFICE. Directors will be elected at the annual meeting and will serve until their successors have been duly elected and qualified.
3. VACANCIES. The remaining directors shall appoint a qualified substitute who will serve the unexpired term of the replaced director.
4. COMMITTEES. To assist them in the management of the corporation, the Directors may appoint such committees from the members and associate members as they see fit.
5. MEETINGS. Directors' meetings will be held at such place and time as is convenient to them and as often and when required by the affairs of the corporation. Such meetings shall be open to members and associate members.
6. NOTICE AND QUORUM. No formal notice of such meetings shall be required and the presence of a Director at such a meeting will be proof of notice thereof. Such notice may be given personally, by mail, or by telephone. A majority of the Directors shall constitute a quorum for the conduct of the corporation's affairs.
ARTICLE IV
Officers
1. TITLE, QUALIFICATION, AND ELECTION. The officers of the corporation shall consist of a President, a Vice-President, a Treasurer, and a Secretary, each of whom shall be elected by the members, meeting immediately after the annual corporate meeting. The offices of Secretary and Treasurer may be combined. The officers must be members in good standing and may be Directors. Such other officers or agents required for the conduct of the affairs of the corporation may be appointed by the Directors. Officers shall serve until their successors are elected.
2. VACANCIES. A vacancy in any office of the corporation shall be filled by the Directors, and the officers so appointed shall serve until a successor is elected.
3. THE PRESIDENT. The President shall have the active executive management of the corporation, subject to the control of the Directors. The President shall preside at all meetings of the membership and Directors, have authority to execute instruments authorized by the Directors, and perform such other duties as may be prescribed by the corporate articles, bylaws or Directors.
4. THE VICE-PRESIDENT. The Vice-President shall assist the President in the management of the corporation, shall assume the duties of the President in his absence, and shall have such other duties as the Directors may prescribe.
5. SECRETARY. The Secretary shall keep the records of the corporation, will keep and transcribe minutes of its' meetings, a list of its' members and associate members and their addresses, and have such other duties as the Directors may require.
6. TREASURER. The Treasurer will keep the financial records of the corporation, be custodian of all monies and other valuables coming into its possession, shall be responsible for the proper deposit of the corporate funds and for the corporate bank accounts. The Treasurer will prepare or cause to be prepared and furnish statements of the corporation's financial condition (including an annual statement) required by the Directors of the membership and have such other duties as may be prescribed by the Directors.
ARTICLE V
Corporate Acts
1. EXECUTION OF INSTRUMENTS. In the conduct of the normal affairs of the corporation, any two designated Directors or officers (usually the President and the Treasurer) may execute negotiable instruments or other documents for the corporate purpose.
ARTICLE VI
Books and Records
The corporation shall keep correct and complete books and records of accounts and shall also keep minutes of the meetings of its membership and its Board of Directors. The books and records shall be kept at the corporation's registered office and be available for inspection or examination by its members.
ARTICLE VII
Amendments
These bylaws may be amended by a two-thirds majority of the voting members at a special meeting called for that purpose, or at any regular meeting, provided notice of the proposed amendment has been given in writing in the same form and fashion as required for notice of a special meeting.
I hereby certify that the foregoing are the bylaws adopted by the corporation by a majority vote of its members at its regular monthly meeting on June 17, 1993, and as amended at its regular monthly meeting on September 17,1998.
(Signed)